Are your meetings geared to results?
A recent international study by Priority Management revealed that 38% of people felt results and follow-up from meetings are rarely communicated and that 23% of meetings fail to start or end on time. Dan Stamp, Chairman of Priority Management Inc recently offered some "Golden Rules" to help guide meeting effectiveness. read more
Take Ownership of Your Own Stress!
People everywhere are worrying about their savings, their careers and the future. So this is probably a good time to talk about taking control of your own stress levels. Dan Stamp provides some practical suggestions ... read more
Technology can enslave or liberate, depending on how we use it
EMAIL is the biggest time-waster in business and nobody's doing anything about it," says Michael Keaton, general manager Lego ANZ. Clearly he doesn't know Priority Management! read more
Coaching for Improved Performance
Do you ever hear you supervisors and managers saying ... “We need to spend more time working with team” ... “Some people come back after training and make changes – others just go back to what they were doing before” ... read more
Training your way out of the recession
Investing in your staff will improve productivity and save you money. Recent studies have confirmed investing in training your people not only saves money but is more effective than shopping around for talent. read more
Where Do I Store It?
Are you a user of Microsoft Outlook? Do you get regular emails from the System Administrator indicating your mailbox is over the limit?
It is a very important to be consistent in where you store emails for both corporate and personal use. It is also important you are familiar with your organisation's policies when storing emails for both corporate and personal use.
Here are some options that may be available to you:
Electronic Records Management
Increasingly, organisations have adopted Electronic Document and Records Management Systems (EDRMS) to ensure that consistent processes are used throughout. In these systems, when sending or receiving an email containing information of corporate value such as a business decision, change or authorisation, the item should be saved to the Electronic Document and Records Management System (EDRMS).
Outlook Folders and Subfolders
Consider the storage of emails in folders within your Outlook mailbox as temporary only. As a basic rule, try not to let your main folder extend beyond one screen view. All items contained in folders within your mailbox contribute to any imposed mailbox limit.
Personal Folders
Personal folders are generally used to store Outlook items longer term away from the restrictions imposed by mailbox limits. Many organisations have policies related to the use of personal folders so contact your system administrator before setting them up.
Ensure you locate the file in the best possible place, Outlook defaults to the C Drive for personal folders.
It is important to note that personal folders are not available for sharing and do not have unlimited storage capacity. Rules can automatically move items to Personal Folders when Outlook is running.
AutoArchive Folders
For automatic storage of aged Outlook items, AutoArchiving is available. The global settings for auto archiving are to be found in Tools, Options, Other, AutoArchive. In this area you can determine how regularly aged items are removed, whether you are prompted, how old the aged items are as well as where the data is to be stored. All these can be modified.
Settings for individual folders can be adjusted by going the Outlook folder list, right clicking on the folder, then Properties, AutoArchive.
Saving Outlook Items in a Network Drive
It is possible to co-locate Outlook items with other items and documents on your various computer and network drives.
One way to achieve this is to open Windows Explorer (Right Click on Start button, choose Explore). Select the drive you want to move items to. Then go to Outlook and select the items you wish to move. Depress your right mouse button and holding it down drag to Windows Explorer.