Sending repetitious emails that include the same text message and formatting is extremely time consuming for all avid email users. These irritating emails are often replying to customers or instructions for internal staff when delegating a task. Fortunately, Microsoft introduced a solution within the Microsoft Outlook program called ‘Quick Parts’. Quick Parts is a gallery of reusable pieces of content that you can quickly insert into your email messages as well as appointments, meeting requests, contacts, and tasks.

A quickpart can be created within Outlook utilising the following steps:

  1. Click and select the content you desire in the quickpart
  2. Select the Message Ribbon, select Insert, and then from the Text group, select Quick Parts.
  3. Select Save Selection to Quick Part Gallery.
  4. In the Create New Building Block dialog box, name the Quick Part, add a brief description, and click OK.
  5. Now, when composing a message, to quickly add this text, select the Insert tab, select Quick Parts from the Text group, and select the Quick Part you created. Another method of inserting a quickpart is typing the first 4 four characters of the quickpart name, a pop-up message will appear to display which quickpart has been initiated, press enter to paste quickpart into your message.
  6. It is now inserted in your message.

Quick Parts is an essential for increasing your productivity and improving your time management. Applying Quick Parts to your repetitive emails will allow you to focus on the important tasks and create consistency within your emails. If you are interested in learning more about Quick Parts, check the Priority Management Working Sm@rt with Microsoft Outlook program which teaches you how to use Quick Parts.

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